Accounting / Office Manager

Location: Danville
Type: Temp-to-Hire
Compensation: $75,000-$85,000 annually

Key Responsibilities

• Manage bi-weekly payroll for both field and office personnel using QuickBooks, ensuring accuracy and timely submission
• Perform monthly reconciliations for all bank and credit card accounts and coordinate finalized data with an external accounting partner for financial reporting
• Review, negotiate, and execute agreements with vendors, subcontractors, and clients
• Prepare and distribute progress billings and final invoices on a monthly schedule (experience with AIA-style billing highly preferred)
• Proactively oversee collections and accounts receivable, with a strong emphasis on construction-related collection processes
• Verify field personnel timesheets against job schedules to ensure complete and correct payroll data
• Monitor job costs, change orders, and budget adjustments throughout each project, communicating updates to clients as needed
• Maintain a well-organized digital filing system containing contracts, invoices, compliance documentation, and internal reporting
• Provide occasional HR administrative support, including onboarding coordination and benefits-related tasks
• Assist with ongoing improvements to internal workflows and administrative processes
• Manage vendor payments and routine office expenses on monthly and annual cycles

Required Qualifications & Skills

• Minimum of 5 years of administrative and/or bookkeeping experience in the construction industry (experience in stormwater, environmental, or civil construction is a major plus)
• Strong background in construction billing practices, including progress billing, percentage-of-completion invoicing, and collections
• Advanced proficiency in QuickBooks Online; certification is a significant asset
• High-level expertise in Google Workspace and Microsoft Excel, including pivot tables, VLOOKUP, and advanced formulas